QA Program / Triennial Review Process

QA Review

• Satisfies requirements for Quality Assurance Reviews as specified in:

• 23 CFR 650.313 (g) Vehicular Bridges

• 49 CFR 237 Railroad Bridges

• UFC 3-310-08, “NON-EXPEDITIONARY BRIDGE INSPECTION, MAINTENANCE, AND REPAIR”.

• Army Regulation (AR) 420-1, “Army Facility Management”, Chapter 7 “Transportation Infrastructure and Dams”.

• DA PAM 420-1, “Transportation Infrastructure and Dams”, Chapter 5 “Bridges”.

• Current Practice

• Desktop Review

• Field Review

• Interview

• Generic Schedule

Prior to the Review

The ADTIP triennial review staff shall notify the garrison appointed ADTIP manager and/or DPW staff of the scheduled site visit (approximately 60 days prior to the visit). Additionally, ADTIP triennial review staff shall provide a draft review report listing the requesting the supporting documents from the garrison.

The Garrison ADTIP manager and/or DPW staff shall review the metric in this document and provide the requested supporting documents 30 days prior to the scheduled site visit.

Review Interview

Answers to the interview questions should be based on actual key management controls (for example, document analysis, direct observation, sampling, simulation, other). Answers that indicate deficiencies shall be explained and corrective actions identified in supporting documentation. The garrison shall indicate weakness in the program, problems encountered (e.g. funding, personnel shortages, unclear directions) or items that are working as well as a program or garrison initiatives that would be recommended to other garrisons.

Report

A draft report using the metric describe below with available information shall be provided to the garrison ADTIP manager prior to the site visit. A second draft is provided following the site visit for the garrison ADTIP manager’s final review and input. A final report is provided to IMCOM G-4, ACOM and the garrison ADTIP manager no later than 90 days from the site visit.

Certification that this evaluation has been conducted must be accomplished on DA Form 11–2 (Management Control Evaluation Certification Statement) every 5 years.

QA Review Team

QA / Triennial Review Process

The winter IPR is where the IMCOM triennial review staff proposes the annual review list of garrisons and schedule. ACOM representatives shall notify garrisons of upcoming reviews based on proposed schedule presented in the winter IPR.

The on-site triennial review begins with an in-brief between the garrison DPW staff and the ACOM triennial review staff. The in-brief includes but is not limited to a summary/overview of the triennial review requirements (specifically referencing the AR requirement), scope (specifically reviewing the ADTIP programs and recent changes), review schedule and review report.

In addition to the above list some in-brief general talking points include:

1. Programs included structures currently in real property (General Fund Enterprise Business System" (GFEBS)

2. Critical findings

a. Immediate actions

b. Supporting documentation such as the garrison annual work plan, DA Form 4283 “Facilities Engineering Work Request”, DD Form 1354 “Transfer and Acceptance of Military Real Property”, or “Service Order List” for any of the maintenance/repairs items

3. Installation Status Report (ISR) based on the most current version

4. Current mobilization requirements

5. Garrison special requirements

6. Outcomes of other garrison reviews

The interview with the installation functional area managers and DPW staff is a considerable part of the triennial review. The interview scope follows the review metric outlined in the section below. Specific questions, supporting documentation, examples and evaluation criteria are provided.

The triennial review exit-brief includes but is not limited to a summary/overview of the triennial interview discussion. The exit-brief shall contain an explanation of any metric items rated red or black.

Desktop Review

As part of the QA reviews, the QA team will previous:

· Previous Routine Inspection Reports

· Load Rating Reports

· Scour Reports

· NBI Data

Desktop Review & Interviews

As part of the review and interviews process, a draft report will be provided prior to the interviews with the review metrics and preliminary results.

Field Reviews / Evaluations

The QA team will then visit the installation, verify qualifications and records and produce a final report with findings.